About the Client

Our client is a fintech recruitment agency that partners with ambitious financial technology companies across Europe and beyond. They are seeking a highly organized and proactive Personal Assistant to support their Founder. The role involves managing a variety of business, administrative, and personal tasks. The aim is to save the Founder’s time, bring organization to a fast-paced workflow, support effective decision-making, and drive projects to completion. This role requires a deep understanding of the business and its priorities, evolving into a trusted partner for the Founder.

Role Overview

This is an exciting opportunity to work closely with the Founder of a successful fintech company. As a Personal Assistant, you will manage a wide range of responsibilities, from handling the Founder’s calendar to organizing travel and coordinating various tasks. This role is not just about assistance; it involves becoming a key player in the company's operations, with opportunities to take ownership of complex responsibilities and grow within a dynamic environment.

Key Responsibilities

Manage the Founder’s calendar, appointments, meetings, reminders, and day-to-day schedule.
Organize business and personal travel, including flights, hotels, transfers, and other arrangements.
Handle personal errands and lifestyle tasks such as organizing gifts, deliveries, and reservations.
Research and compare services, vendors, and products, providing clear recommendations.
Coordinate with external providers and follow up to ensure task completion.
Support daily operational and administrative matters, including documents and payments.
Take ownership of ad-hoc requests and unexpected situations, finding solutions independently.

Requirements

Previous experience as an Executive Assistant, Founder Associate, Project Manager, or in a similar role.
Strong organizational and time-management skills.
High level of independence and ownership.
Excellent research skills and ability to find the best options based on various requirements.
Attention to detail and ability to manage multiple tasks simultaneously.
Discretion and confidentiality in handling information.
Comfortable communicating with diverse individuals and resolving issues.
Tech-savvy with modern online tools, booking platforms, and AI tools.
Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage.
Languages: English C1, Russian C1.

Key Soft Skills

Strong ownership mentality
Ability to structure large amounts of information and communicate key points concisely
Speed and independence in managing multiple priorities
Problem-solving skills
Adaptability and flexibility

What We Offer

Competitive salary aligned with experience
Collaborative and transparent team culture
Close work with the Founder of a successful business
High-impact role in a scaling fintech company
Recognition of personal milestones and achievements

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